Export Online Archive to PST Office 365 - Using Best Solution

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mithileshtata

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Exporting an online archive to PST in Office 365 means transferring email data from an Office 365 user’s Online Archive (which stores older emails to free up inbox space) to a PST file. This process allows users to:
  • Back up or move archived emails to local storage.
  • Access older emails offline.
  • Manage email data outside of Office 365.

The exported PST can then be opened in Outlook for review or stored for safekeeping. It is often done using eDiscovery or third-party tools such as Office 365 Backup Tool.

Method 1: Export Online Archive to PST using eDiscovery PST Export Tool​

Here are the steps to export an Online Archive to PST in Office 365 using the eDiscovery PST Export Tool:

1. Access the Microsoft Purview (Compliance) Portal​

  • Go to the Microsoft 365 admin center.
  • Navigate to Compliance > Content search (under Solutions).

2. Create a New Content Search​

  • Click New search.
  • Enter search criteria to specify the user and email data from the Online Archive you want to export.
  • Once done, click Submit to run the search.

3. Export Search Results​

  • After the search completes, click on Actions > Export results.
  • Choose PST file as the export format.

4. Download Using eDiscovery Export Tool​

  • Download the eDiscovery Export Tool.
  • Run the tool and download the PST file to your computer.
This will export the Online Archive mailbox contents to a PST file.

Method 2: Export Online Archive Mail to PST using Third Party Software​

Here are the steps to export an Online Archive to PST in Office 365 using a Aryson Office 365 Backup Tool:

  • Download and install a third-party Office 365 to PST export tool.
  • Launch the tool and log in using your Office 365 credentials (with admin access if needed).
  • Choose the Online Archive mailbox of the user(s) whose data you want to export.
  • Set the export format to PST.
  • Choose the desired filters (date range, folder selection, etc.).
  • Select the location to save the PST file.
  • Start the export process, and the tool will save the Online Archive data to a PST file.

This method simplifies the process with fewer manual steps compared to using the built-in eDiscovery tool.
 
To export PST from Office 365 admin center without any hassle, then you can use the Advik Officce 365 Backup software. If you are looking for a manual approach, then you can try the following steps -

1. Sign in to your Office 365 account using your credentials.
2. Navigate to the Exchange admin center.
3. Under the "Recipients" tab, select "Mailboxes."
4. Choose the mailbox you want to export emails from.
5. Click on the three dots (...) and select "Export to a PST file."
6. Follow the prompts to specify the export options, including the desired timeframe and whether to include subfolders.
7. Once configured, initiate the export process.
8. Once completed, you will receive an email notification with a link to download the exported PST file.

This method ensures a straightforward process for exporting Office 365 emails to a PST file, allowing you to easily preserve your mailbox data for backup or migration purposes.
 
Are you searching for a solution to migrate Outlook PST files to the Office 365 cloud account? If yes, then don’t worry make use of professional Outlook PST Converter software that helps you to quickly migrate Outlook emails to an Office 365 cloud account including all emails, contacts, calendars, tasks, etc. along with attachments. It has a straightforward GUI, everyone can easily handle and use the software without having technical skills. It was compatible with all the latest and below versions of MS Outlook and Windows OS. It allows you to batch migrate Outlook 2010 to Office 365 account without any data loss. To get more information about its working and features, you can first try its free demo version, which is capable of converting the first 25 items from Outlook PST file to Office 365 without cost.
 
Using a specialist tool, such as Outlook PST to Office 365 Migration Software, is the most sophisticated way to export the online archive to PST Office 365. With its help, you can quickly and safely move a large number of PST files to Office 365. To finish the migration process, you just need to do a few easy actions. Additionally, both tech and non-tech people can benefit from this program. Additionally, this program is compatible with all versions of the Microsoft Windows operating system.
 
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