alinagrant
New Member
It's common to convert a lot of MSG files (Outlook messages) into PDF format for legal discovery, archiving, or just to make sure your emails can be read on any device without having Outlook installed.
You can save emails one at a time, but here's how to do it quickly when you have a lot of files.
Use BreviSoft MSG Converter to make your work flow more smoothly
The BreviSoft MSG Converter Tool is one of the best ways to handle bulk migrations without any problems. It is made to convert MSG files to PDF and other formats in batches with 100% accuracy. The software keeps all of the email's properties, such as CC, BCC, and the original formatting. Also, it has a special feature that lets you save attachments right into the PDF or in a separate folder. This makes it the best choice for professionals who need to convert large amounts of data quickly and safely.
Method 1: The "Print to PDF" Method by Hand
You can use the built-in Windows features if you only have a few files (less than 10).
Method 2: Using Microsoft Word to Batch
Word can help you if you don't want to use third-party software and have a lot of files.
Manual methods aren't just slow; they're also dangerous for people who have to deal with hundreds or thousands of emails. When you convert by hand, you often lose metadata (like timestamps and sender info) or forget to include attachments in the PDF.
To fix this, professional converters let you:
You can save emails one at a time, but here's how to do it quickly when you have a lot of files.
Use BreviSoft MSG Converter to make your work flow more smoothly
The BreviSoft MSG Converter Tool is one of the best ways to handle bulk migrations without any problems. It is made to convert MSG files to PDF and other formats in batches with 100% accuracy. The software keeps all of the email's properties, such as CC, BCC, and the original formatting. Also, it has a special feature that lets you save attachments right into the PDF or in a separate folder. This makes it the best choice for professionals who need to convert large amounts of data quickly and safely.
Method 1: The "Print to PDF" Method by Hand
You can use the built-in Windows features if you only have a few files (less than 10).
- In Outlook, open your MSG file.
- Click File, then Print.
- Choose Microsoft Print to PDF as your printer.
- Click Print and then choose a folder to save the file in.
- Do this for every file.
Method 2: Using Microsoft Word to Batch
Word can help you if you don't want to use third-party software and have a lot of files.
- Put your MSG files in a folder by dragging and dropping them.
- Click the right mouse button on an MSG file and choose Open with > Word.
- After opening the file, click on File and then Save As. Choose PDF.
- This is a little faster than Outlook, but you still have to save each document by hand.
Manual methods aren't just slow; they're also dangerous for people who have to deal with hundreds or thousands of emails. When you convert by hand, you often lose metadata (like timestamps and sender info) or forget to include attachments in the PDF.
To fix this, professional converters let you:
- Convert a whole folder of MSG files at once.
- Keep the folder structure inside.
- Save attachments separately or embed them.
- Automatically use naming conventions, like Subject + Date.