How to Export Office 365 Mailbox to PST?

Manoj Sharma

Manoj Sharma

Member
Exporting Office 365 mailbox to PST can be done manually through the eDiscovery method in the Microsoft Purview Compliance Center. This involves assigning eDiscovery permissions, creating a Content Search to locate the mailbox data, and exporting the search results to PST format. While this method is free, it is time-consuming, requires technical expertise, and involves navigating complex administrative settings. Additionally, issues like export limits, data integrity concerns, or permission errors may arise, making it a challenging process for non-technical users.

To simplify this task, the Cigati Office 365 Backup Tool offers an efficient solution. This user-friendly tool enables direct export of Office 365 mailboxes to PST format with just a few clicks. It ensures high data accuracy, maintains folder hierarchy, and allows selective backups based on date, folders, or other criteria. Moreover, it supports bulk export, saving significant time and effort. The tool also comes with advanced features like scheduling backups and data encryption for enhanced security. By using Cigati Office 365 Backup Tool, you can overcome the manual process's challenges and ensure a seamless mailbox export experience without risking data loss or technical difficulties.
 
If you want to export Office 365 mailboxes to PST, using the Shoviv Office 365 Backup and Restore Tool is an efficient solution. This tool allows users to back up their Office 365 mailboxes seamlessly.

Steps to Export:
1. Install and Launch the software on your system.
2. Select Office 365 as the source and Outlook as the destination.
3. Log in with your Office 365 admin credentials for authentication.
4. Choose the mailbox items you wish to export, applying date filters if necessary.
5. Set the destination path for saving the PST files and define the PST file size.
6. Select users for export and click the Start Export button.

This method simplifies the process, ensuring a secure and organized export of your mailbox data to PST format.

Read also - Export Office 365 Mailbox to PST
 
To export PST file from the Office 365 admin center without hassle, you can use the Advik Office 365 Backup Software for a seamless and efficient process. Alternatively, if you prefer a manual approach, follow these steps:

Manual Steps to Export PST from Office 365 Admin Center​

  1. Log in to your Office 365 account with your credentials.
  2. Go to the Exchange Admin Center.
  3. Under the Recipients tab, select Mailboxes.
  4. Select the mailbox you wish to export.
  5. Click on the three dots (...), and choose Export to a PST file.
  6. Configure export options, such as the desired timeframe and whether to include subfolders.
  7. Start the export process by following the on-screen prompts.
  8. Once the export is complete, you'll receive an email notification with a link to download the PST file.
This manual method provides a straightforward way to export Office 365 emails to a PST file, enabling you to secure your mailbox data for backup or migration purposes.
 
To export an Office 365 mailbox to a PST file, you can use either Outlook or the Aryson Office 365 Backup Tool:

Using Outlook:​

  1. Open Outlook and go to File > Open & Export > Import/Export.
  2. Select Export to a file and click Next.
  3. Choose Outlook Data File (.pst), then select the mailbox or folder to export.
  4. Choose a location to save the PST file and complete the export.

Using Aryson Office 365 Backup Tool:​

  1. Install the Aryson Office 365 Backup Tool.
  2. Sign in to your Office 365 account via the tool.
  3. Select the mailboxes you want to backup.
  4. Choose PST as the export format.
  5. Specify the destination location and start the backup.
Both methods allow you to save Office 365 mailbox data as a PST file for local storage.
 
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