How to Export PST from Shared Mailbox Office 365

Manoj Sharma

Manoj Sharma

Member
Exporting PST from shared mailbox Office 365 manually requires using the eDiscovery feature in Microsoft Purview (formerly Security & Compliance Center). First, you need to assign eDiscovery permissions, create a Content Search, add conditions to filter emails, export the search results, and then use the eDiscovery Export Tool to save the PST file. However, this process has several challenges, including complex permission settings, slow export speeds, the risk of data corruption, and difficulties handling large mailboxes. Additionally, non-technical users may find it overwhelming to navigate multiple steps and ensure data integrity.

To simplify this, the Cigati Office 365 to PST Export Tool provides an efficient and automated solution. It allows users to export shared mailbox data to PST without requiring administrative privileges or complex configurations. The tool ensures faster processing, maintains folder hierarchy, and offers advanced filtering options to extract specific data. Moreover, it eliminates the risk of partial exports or data loss, making it a reliable alternative to the manual method. If you need a hassle-free and accurate way to export a shared mailbox to PST, Cigati Office 365 Export Tool is the ideal choice.
 
Shoviv Microsoft 365 to PST Export Tool enables users to export Microsoft 365 mailboxes to PST files effortlessly. It supports exporting multiple mailboxes at once while maintaining data hierarchy and integrity. The tool offers scheduling, incremental export, and filtering options, making it an ideal solution for secure and efficient Microsoft 365 data backup and management.

Read more: Backup Office 365 Mailboxes
 
Exporting a PST from a shared mailbox in Office 365 is a common requirement for backup, compliance, or migration purposes. However, Office 365 does not provide a simple one-click option to export shared mailboxes directly to PST, which makes the process confusing for many users.

One common approach is to assign the shared mailbox to an Outlook profile with full access permissions and then use Outlook’s Import/Export wizard to export the mailbox data to a PST file. While this method works, it can be slow, requires proper permissions, and is not ideal for large shared mailboxes. From practical experience, many users prefer using a professional solution like BLR Tools PST Converter, which simplifies the process by exporting shared mailbox data to PST without manual configuration hassles. It helps preserve emails, attachments, and folder structure accurately and also offers a free demo so you can test the export before completing it. This makes the export process faster, safer, and much easier to manage.

For a deeper understanding of the process and available methods, refer to the blog for detailed guidance. Read More : Import PST Files to Office 365
 
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