Outlook Web App (OWA) Export .PST File

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Exporting Outlook Web App (OWA) Data to a .PST File

Exporting emails, contacts, and calendar items from Outlook Web App (OWA) is a crucial task for many users, especially for backup or migration purposes. While Outlook Web App itself doesn’t have a direct method to export data into a .PST (Personal Storage Table) file, there are several methods available to achieve this. This guide discusses the methods, including using Aryson Hotmail Backup Tool, a third-party software designed for efficient backup.

Method 1: Using Outlook Desktop Client​

The most straightforward way to export data from OWA to a .PST file is by using the Outlook desktop application, which can sync with your OWA account and then export data.

1. Set up your OWA account in Outlook: Open Microsoft Outlook on your desktop and add your OWA account by going to File > Add Account, entering your login credentials, and syncing your mailbox.
2. Export to .PST: Once your mailbox is synced, navigate to File > Open & Export > Import/Export. Choose "Export to a file" and select the .PST format. You can choose to export your entire mailbox or specific folders like Emails, Contacts, or Calendar.
3. Complete the Export: Choose a location to save the .PST file and finish the export. The process will take some time depending on the size of your mailbox.

Method 2: Using Aryson Hotmail Backup Tool​

The Hotmail Email Backup Tool is another efficient way to export OWA data to a .PST file, especially when dealing with Hotmail or Microsoft accounts.

1. Download and Install Aryson Hotmail Backup Tool: First, download the Aryson Hotmail Backup Tool on your system. It supports the backup of emails, contacts, and other data from your Hotmail or Outlook.com account.
2. Login to your OWA account: Open the Aryson tool and log into your Hotmail or Outlook account (this includes OWA accounts). The tool will sync your account data.
3. Select Export Options: The software provides multiple export options, including exporting data to a .PST file. Select the .PST format as the destination.
4. Choose Folders to Backup: You can choose to export all folders or specific folders like Inbox, Sent Items, and Calendar.
5. Start Backup: Click on the Backup button to start the process. The tool will convert your OWA data into a .PST file, which can be saved to your desired location.

Method 3: Using Microsoft Exchange Admin Center​

If you're using OWA in a corporate or business environment with Microsoft Exchange Server, admins can use the Exchange Admin Center (EAC) to export mailboxes to .PST files.

1. Login to EAC: Admins should log into the Exchange Admin Center.
2. Create a New Mailbox Export Request: Under the "Compliance Management" section, select "In-place eDiscovery & Hold" and then create a new export request for the mailbox.
3. Export Data: The export request will generate a .PST file, which can be downloaded and saved to the local machine.

Conclusion​

While OWA does not have a built-in option to export directly to a .PST file, users can achieve this through Outlook desktop, third-party tools like Aryson Hotmail Backup Tool, or by relying on Exchange Admin Center in corporate environments. Each method has its advantages, depending on your needs, whether you require a simple personal backup or a more advanced, bulk export.